How To Optimize Phone Charging Stations at Your Event
Why Choose Phone Charging Stations for Your Event?
Phone charging stations play a crucial role in conferences, trade shows, and events for two main reasons: revenue generation and customer satisfaction.
The ultimate goal of any event is to generate revenue for attendees, vendors, and organizers. Branded cell phone charging stations offer an innovative and lucrative way to achieve this objective while ensuring the happiness and engagement of your guests.
The Benefits of Cell Phone Charging Stations for Attendees, Exhibitors, and Event Planners
During events, attendees consistently require power for their devices. Without easily accessible charging stations, they are left with limited options, such as searching for an available outlet or leaving the event to charge their devices elsewhere. Both scenarios are unfavorable for event planners. Sitting on the floor to charge devices gives a negative impression, and attendees and exhibitors leaving the event floor hinder revenue generation.
Event planners strive to provide amenities like food, entertainment, seating, and lighting to keep their guests content. However, the absence of charging stations and the frustration of low battery levels can significantly impact attendees’ overall experience and perception of the event.
Generating Revenue Through Cell Phone Charging Stations
For event planners and organizers, revenue generation is a critical aspect of their work. Without sufficient revenue, the future of events may be compromised. Therefore, they are constantly seeking innovative ways to attract sponsorships. Sponsors play a vital role in the success of any event, and it is the planner’s responsibility to offer them the best opportunities to showcase their brand at a reasonable price.
While traditional revenue generation methods like grab bags, floor stickers, coffee stations, and lanyards have been popular choices, planners are always on the lookout for fresh ideas. Cell phone charging stations have emerged as a promising new avenue for revenue generation.
Renting a cell phone charging station typically costs between $600 and $1500 per week, with an additional $250-$500 for custom branding. Planners can often sell this sponsorship package for $3000 to $5000, resulting in a substantial profit with minimal maintenance.
Planning Considerations
One of the most common questions from clients seeking to rent cell charging stations is how many stations they should rent based on the number of attendees. While attendee count is crucial, the timing of the event also plays a significant role in determining the required number of charging stations.
Phone Charging Stations for Morning and Mid-Day Events
For morning and early afternoon sessions, we recommend having 1-2 charging stations for every 500 attendees. During this time, people are typically engrossed in emails, news, social media, and other activities that drain their battery power. Offering them the opportunity to charge their devices before continuing their day is a courtesy that event planners should provide. After all, they may have just shared positive experiences about your event on social media.
Charging Stations for Afternoon, Evening, and All-Day Events
For afternoon and evening events, we suggest having 2-4 charging stations for every 500 attendees. At the start of these events, many people have not had a chance to charge their devices throughout the day. This presents an excellent opportunity to come to their rescue while showcasing your sponsor’s brand. As the evening progresses, more attendees will need to recharge their devices. If they cannot find a charging station, they may consider leaving, which is undesirable for any event. Strategically placing charging stations throughout your venue ensures attendee satisfaction and keeps sponsors delighted.
Optimal Placement of Charging Stations
When it comes to placing your charging stations, three options can effectively showcase your sponsor’s brand and help attendees stay charged:
- Central “Charging Lounge”: Grouping charging stations in a central location such as guest registration, an eating area, or a high-traffic spot is an ideal choice.
- Distributed Placement: Spreading charging stations around the venue offers guests multiple locations to charge their devices.
- Combination Approach: You can place a few charging stations at registration while distributing the rest throughout the venue. Charging stations tend to attract people, much like the kitchen at a house party.
Branding Opportunities and Revenue Generation
While having charging stations at a wedding may not warrant sponsorship branding, many events offer profitable branding opportunities on charging stations. Sponsors are constantly seeking innovative ideas for events and trade shows. Traditional methods like flyers and grab bags often go unnoticed or end up in the recycling bin. Cell phone charging stations present sponsors with a novel, effective, and useful avenue for promoting their brand.
Which Type of Charging Stations Should You Rent?
We recommend two types of charging stations for events: Charging Tables and locker-style charging stations with a digital screen:
- Cell Phone Charging Tables: Charging tables, like our High Top Table and Portable Charging Table serve dual purposes. They create meeting spaces and provide attendees a chance to rest while charging their devices. These tables are equipped with four wireless charging pads, twelve charging cables, eight USB ports, and four 110V outlets, accommodating various devices. The tables replace regular tables and do not require additional space.
- UVC Charging Lockers with Digital Screen: Locker-style charging stations, such as our UVC Locker charging stations, allow attendees to charge their devices while freely moving around the event. These stations often feature excellent branding opportunities and include HD screens for showcasing multiple sponsors videos, photos, and presentations.
Shipping Options
When it comes to shipping cell charging stations, two common options are available:
- Dock-to-Dock Shipping: Charging stations are shipped from the supplier’s dock to the venue’s dock. The renter assumes responsibility for transporting the stations from the dock to the desired placement within the venue. After the event, the stations are packed back into the crate and returned to the dock for shipment. This option is straightforward and popular.
- White Glove Service: This comprehensive service includes dock-to-dock shipping, along with delivery and setup at the desired location within the venue. The shipping company will unpack the charging stations, plug them in, and remove the crates. After the event, they return with the crates, pack everything up, and transport them back to the renter’s facility. White Glove Service offers convenience and ensures a hassle-free experience.
Integrating cell phone charging stations as part of your sponsorship package is an excellent strategy for maximizing event profits while offering attendees a valuable and free service. Event planners increasingly recognize the demand for innovative sponsorship ideas, and cell phone charging stations are leading the way. Click on the Charging Stations tab to explore the charging station options we offer. Alternatively, you can fill out the contact form on our website, and we will respond promptly to assist you.
